Southeast Fire Department Privacy Policy
1. Purpose
This Privacy Policy outlines how the Southeast Fire Department collects, uses, stores, and protects personal and confidential information obtained during the course of emergency response, fire prevention, and community services.
2. Scope
This policy applies to all employees, volunteers, contractors, and authorized partners who handle personal, medical, or sensitive information in any form—electronic, paper, or verbal.
3. Information We Collect
- Personal Identifiers: Name, address, phone number, date of birth.
- Medical Information: Health history, treatment details, and other protected health information (PHI) as defined by HIPAA.
- Incident Data: Location, nature of emergency, and response details.
4. Use of Information
Information is used solely for:
- Emergency response and patient care.
- Fire prevention and safety programs.
- Legal, regulatory, and reporting requirements.
5. Disclosure of Information
We may share information only when:
- Required by law or court order.
- Necessary for treatment, payment, or operational purposes under HIPAA.
- With the individual’s written consent.
6. Data Protection Measures
- Physical Safeguards: Secure facilities, locked storage, and controlled access.
- Technical Safeguards: Password-protected systems, encryption, and secure networks.
- Administrative Safeguards: Staff training, confidentiality agreements, and regular audits.
7. Individual Rights
Individuals have the right to:
- Access their own records.
- Request corrections to inaccurate information.
- Request restrictions on certain uses or disclosures.
8. Retention & Disposal
Records are retained in accordance with state law and securely destroyed when no longer required.
9. Policy Review
This policy is reviewed annually and updated as needed to comply with applicable laws and best practices.
10. Contact Information
For questions or concerns about this policy or your privacy rights, contact:
Chief Kevin Reilly
chief@southeastfd.com